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 Post subject: ECXC 2020
PostPosted: Thu Mar 12, 2020 1:08 pm 
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Location: Brockton, MA
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———- IMPORTANT ———-
5/6/2020

*** ANNOUNCEMENT ***
The club officers and events committee members met last night, and made the hard decision to cancel this year's East Coast Xterra Challenge. We apologize if this causes any inconveniences for you. Like many other events, this was going to be a banner year for the longest running Xterra event, which we were all looking forward to. On a positive note, this gives us another year of planning to make this event even greater for 2021!

If you have already paid the event fees for this year, we will be refunding you.

Please know that we are all just as eager as each of you to get back out onto the trails! We hope you and your families are all safe, and we look forward to seeing you all again soon!

----------------------------------------------------------------------------------------------

4/2/2020:

From our families to yours, we hope you are all keeping safe & in good spirit. We continue to adhere to guidelines from federal & states authorities as we review the events planned for the rest of this year. With the rapidly changing situation with COVID-19, we are currently uncertain of the impact to ECXC-2020 that is currently scheduled for July 16th - 18th.

On or around May 15th, we will make a decision of ECXC-2020 going ahead as planned or otherwise. If a decision is made sooner, we will communicate that out. Until such time, we recommend that you do not make any reservations/payments that cannot readily be refunded.

———————————


The Officers and Supporting Members of
The North East XTerra Club will be hosting the 20th Annual East Coast Xterra Challenge!


Whether you've been attending this event since its beginning in 2001, or maybe just a few years, or you've never been before - this is an event you don't want to miss! From the trails, to the people, to the truck itself - ECXC has been a memorable event that many Xterra owners have continued to talk about over the last 20 years!

In this thread, you'll find information on the event. Please keep checking back for updated information. If you have any questions, please post them here!

Please note that The East Coast Xterra Challenge (ECXC) is an Xterra only event.


Exemptions to the Xterra Only Rule are;
Supporting Members of The North East Xterra Club (NEXTerra) used as "ECXC 2020 Staff".
and
ECXC 2020 Sponsors; invited to attend as a guest of The North East Xterra Club (NEXTerra); no fee, one vehicle plus one associate with vehicle; must register and pay event fee.

All other attendees must abide by the Xterra Only requirement, register and pay the event fee.





Sign Up Here!
***The cutoff date to register for this event is June 30, 2020!***

When:
Thursday, July 16 - Saturday, July 18

Event Agenda:
ECXC 2020 Agenda

Base Camp:
Twin Grove Campground

Wheeling Locations:
Thursday
AOAA Trails
4100 State Route 125, Coal Township, PA 17866 (click HERE for directions).


Friday and Saturday
Rausch Creek Off Road Park
453 Molleystown Road Tremont, PA 17981 (click HERE for directions).


Event Fee:
Payment Method: PayPal (ecxc@nexterra.org)
***Please include your Name and Screen name in the comments field with your payment.***
$45 - Event Registration, which includes:
  • Event Shirt
  • Event Decal
  • Saturday night cookout
  • 25 raffle tickets
$25 - per additional guest for food, children 12 and under are free


AOAA Trails Fees:
Payment Method: Cash, Credit, or Check at AOAA Trails office
$33 - Daily Vehicle Fee, per driver and vehicle
$15 - Daily Child Fee


Rausch Creek Off-Road Park Fees:
Payment Method: Cash, Credit, or Check at Rausch Creek office
$20 - Membership Fee (good for one year, you must be a member to access the park)
$50 - Daily Vehicle Fee, per driver and vehicle
$10 - Daily Passenger Fee, ages 16 and up




Waivers:
All attendees (drivers & passengers) must sign and hand in the following waivers:

Details:
Before you show up;

  • Please review the AOAA Trails FAQ Page.
  • Please review the NEXTerra Rausch Creek FAQ thread HERE.
  • Rausch is a membership-based facility. You must be a member to access the park! Click HERE for membership info.
  • Please review The NEXTerra Tech Inspection Checklist HERE (opens as a PDF).
  • Please review the “The NEXTerra Trail Etiquette Guide” HERE (opens as a PDF).
  • Please review the “The NEXTerra Spotting Guide” HERE (opens as a PDF).


Wheeling:
  • There will be four (4) Levels of Trail Groups: Green, Blue Black and SAS. The ECXC20 Trail Group Discussion is HERE.
  • When you arrive at AOAA Trails/Rausch Creek at 0800 you will be greeted by a NEXterra Representative who will direct you to the ECXC Staging Area.
  • At the ECXC Staging Area you will be met by a NEXterra Trail Master who will assess your truck and trail preference, and then direct you to your Trail Group where you will line your truck up behind you group's Trail Leader.
  • After your truck is in line, find the NEXterra banner, check in, hand in your filled out North East Xterra Club Waiver and Release of Liability, get your attendee packet, event shirt and sticker.
  • After you check in go up to the Rausch Creek Off Road Park office, hand them the filled out Rausch Membership Application/Waiver and your Rausch Parental Waiver (if applicable) and pay the park fees (cost is posted above).
  • Finally, go back to your truck and prepare it for wheeling, using The NEXTerra Tech Inspection Checklist (opens as a PDF) as your guide.
  • A NEXterra Tech Crew roaming the Staging Area to assist you. If you need help or have a question ask your Trail Leader or find a NEXterra Representative and they will help or find you help.
  • There will be a mandatory Drivers Meeting each morning at 0915. And then we hit the trails!
  • *There will be no food or beverage provided so you will need to bring your own each day of wheeling.

Lodging:
Most folks will be staying at the Twin Grove Campgrounds Wednesday thru Saturday night.
You can also stay at the Comfort Inn in PineGrove INFO HERE.

Weather:
Tremont, PA Weather



Sign Up Here!
***The cutoff date to register for this event is June 30, 2020!***

See who's already signed up!

Please make sure you thank and give support back to our sponsors!

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 Post subject: Re: ECXC 2020
PostPosted: Fri Mar 13, 2020 4:52 pm 
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Registration is now open!!! Go sign up!

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 Post subject: Re: ECXC 2020
PostPosted: Fri Mar 13, 2020 5:59 pm 
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Location: Glenside, PA
Done!


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 Post subject: Re: ECXC 2020
PostPosted: Fri Mar 13, 2020 6:23 pm 
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Is the cookout gonna be at the campground this year?


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 Post subject: Re: ECXC 2020
PostPosted: Fri Mar 13, 2020 8:30 pm 
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signed up :thumbup:

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 Post subject: Re: ECXC 2020
PostPosted: Fri Mar 13, 2020 10:08 pm 
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Joined: Mon Jul 18, 2011 6:07 am
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In... and signed up.


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 Post subject: Re: ECXC 2020
PostPosted: Sat Mar 14, 2020 8:29 am 
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JeffPro4x wrote:
Is the cookout gonna be at the campground this year?

ECXC Agenda

;)

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 Post subject: Re: ECXC 2020
PostPosted: Tue Mar 17, 2020 8:49 am 
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All signed up cabin booked Really looking forward to it !


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 Post subject: Re: ECXC 2020
PostPosted: Tue Mar 17, 2020 12:14 pm 
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Joined: Mon Jul 13, 2015 12:21 pm
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Signed up, can't wait!


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 Post subject: Re: ECXC 2020
PostPosted: Fri Apr 03, 2020 8:26 pm 
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From our families to yours, we hope you are all keeping safe & in good spirit. We continue to adhere to guidelines from federal & states authorities as we review the events planned for the rest of this year. With the rapidly changing situation with COVID-19, we are currently uncertain of the impact to ECXC-2020 that is currently scheduled for July 16th - 18th.

On or around May 15th, we will make a decision of ECXC-2020 going ahead as planned or otherwise. If a decision is made sooner, we will communicate that out. Until such time, we recommend that you do not make any reservations/payments that cannot readily be refunded.


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 Post subject: Re: ECXC 2020
PostPosted: Sat Apr 04, 2020 12:36 pm 
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This really gives me the sads. Hopefully stuff clears up before this. AFR, GONE Moab, my Moab Trip (probably) have all been canceled. I NEED to bash my junk against rocks and drink beers with friends! AHHHHHHHHHHHH!


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 Post subject: Re: ECXC 2020
PostPosted: Sun Apr 05, 2020 4:30 pm 
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I’ve already cancelled two trips one in March and one in April, this will kill me if I cancel the July one... my heart can only take so much pain...

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 Post subject: Re: ECXC 2020
PostPosted: Wed Apr 29, 2020 2:01 pm 
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 Post subject: Re: ECXC 2020
PostPosted: Thu Apr 30, 2020 11:28 am 
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Thanks Jeff, that’s great news however "anticipates" is the key word in the announcement and presents a problem for those who organize this event.
It might surprise some of you to learn that the Officers and Event Committee Members at NEXterra start planning for The East Coast Xterra Challenge the week after the previous year’s event ends.
Dates need to be determined and locked in. Venues need to be determined, and secured for “Home Base”, wheeling, Friday Night Party, Saturday night BBQ, etc. Food for the Saturday night party needs to be figured out and ordered. Sponsors need to be contacted and donations need to be collected. Staff needs to be solicited and organized. Sign up must be put together and maintained. Event shirts, stickers, Trail Leaders…I could go on and on.
Even if Rausch can open and NEXterra decides to go ahead with the event I doubt most of the things we have been lucky enough to enjoy during past would be happening.
AOAA has made no such announcement about opening to date. I don’t even know the status of Twin Grove or any of the Hotels in the aera around Rausch.
That said, I was told that in mid-May a decision by the NEXterra Officers would be made about moving forward with ECXC 2020 or not.

Personally:
Right now, Brooklyn and the rest of NYC are a fucking war zone with folks in the hundreds dropping dead every day (over a thousand last Monday).

I haven’t kissed or hugged my parents or adult children in over six weeks. I’m lucky if I see them occasionally. My family have all been okay, but I personally know many folks who have/have had it and recovered. I personally know a few that did not recover.

This shit is real.

They say they might start opening NYC on May 15th and see how it goes.

I want to wheel but at this point driving to PA to hang out with a large group of my friends for three days seems somewhat scary, irresponsible and selfish.

Just my view today.

Stay safe my friends, I hope to see you all on the trail sometime soon. beer1

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 Post subject: Re: ECXC 2020
PostPosted: Thu Apr 30, 2020 3:24 pm 
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Location: Glenside, PA
Tommy, I fully understand. I know it's a horrible mess out there. I'm sorry. Just being selfish and wanting to get back to normal. I fully support whatever decision is made..


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