Drivers Meeting;
1. All attendees (drivers & passengers) must sign the AOAA online waiver;
HERE. The AOAA "Smartwaiver" is submitted electronically, prior to arriving to the park is valid for one year, no need to print anything out.
2. All Drivers and their Guests check in at the AOAA Office each day of the event.
3. All Drivers and their Guests must have their daily AOAA wrist band on their wrist (not your grab handle) before they enter the park and presented upon request by any member of the AOAA or ECXC24 Staff.
4. The plan. Get an idea of what to run and what to expect.
5. Seatbelts must be worn by everyone.
6. Drivers should inspect their trucks before and after the run; apply the emergency brake whenever the vehicle is parked, avoid hanging on a vehicle that is stuck or being recovered and no alcohol or drugs on the trail.
7. Caravan rules. All drivers are responsible for the trailing vehicle. After clearing an obstacle or fork in the road, from a safe distance look back to make sure the other vehicle is still following and hasn’t got stuck or lost. Wait for your turn on difficult obstacles, keep up but don’t tailgate. Last truck (tail gunner) should have a winch or at the very least a decent front tow point. Pull over to the side of the trail, leaving room for a vehicle to pass, whenever you stop for more than a few minutes.
8. Spotting procedures. All drivers should ask for help. Before offering help make sure the driver wants help. One spotter is in charge. Everyone else STFU unless asked for help by the spotter in charge. Review the hand signals you intend to use before spotting someone.
9. Assign a CB/HAM channel for each group. Trail Master and /or club officials in attendance should have knowledge of each groups CB/HAM channel and the cell number of each Trail Leader. Drivers without a working radio should be placed in the middle of the group.
10. Medical risks. Does anyone in the group, drivers and passengers, have any medical concerns the Trail Leader should be aware of. Review any weather-related issues such as heatstroke, and sunburn. Review importance of staying hydrated, using bug repellent and sunscreen.
11. Environmental concerns. Make sure everyone knows to clean up after themselves, dispose of hazardous liquids, and otherwise take good care of the environment. What they take in must be brought out. Take care with matches and smoking materials. Aware of wasps, yellow jackets, snakes, bears, etc. Tread lightly and stay on the trail.
12. Everyone should be off the trails by 1700 (5pm). The AOAA office closes at 1800 (6pm).
Saturday everyone off the trails by 1600 (4:00pm) because the Cookout is at 1730 (5:30). Folks can run trails until 1700 (5pm) if they want but they are on their own. ECXC24 Staff will off duty at 1630 (4:30).